Sourcing and Procurement works to yield significant savings to MIT, develop more efficient methods of buying products and services, and achieve a greater level of service and support to the community.
When submitting itemized receipts for meal expenses, always remember to complete a Meetings and Meals form.
Common unallowable purchases on the P-Card include the following:
• Equipment > $1,000
• Travel & Entertainment
This does not necessarily mean that these items cannnot be charged to an MIT account; however, they will need to be purchased either by a Purchase Order (PO) or charged to a personal card and reimbursed via a Request for Payment (RFP). There is a Cardholder training, which can serve as a helpful reminder of best card practices.
As all charges will be paid by MIT, it is the cardholder’s responsibility to retain all proof of delivery/purchase documentation (i.e. packing slips, sales receipt, etc.) and forward them to your verifier in a timely manner. In addition, the cardholder is responsible for contacting the vendor to obtain missing documentation and/or contact and resolve any disputes with the vendor. Remember that no other person is authorized to use your card.
Complete and Submit a Requisition
Create a New Supplier Requisition
Create a Blanket Order
Order High-Proof Ethanol
Place an Order for Gas
Request Expedited Shipping
Withdraw a Requisition
Edit a Requisition Line
Delete a Requisition
View Purchase Orders in Spend History
Request an Order Change
Per Chemistry Department policy, effective 3/1/18, all standard (non-blanket) B2P purchases must be marked in B2P as received, in lieu of retaining the packing slip.
For additional details on how to mark items as received in B2P, click to download a presentation.
If you are not sure where to purchase an item, SmartBuy is a tool that can help you identify the best place to purchase an item and lists preferred/partner suppliers. Should you have any questions, the Procurement Office is also an excellent resource.
Request for Payment (RFP)