Visiting Weekend Travel Reimbursement Form

* Procedure for reimbursement due to cancelled Visiting Weekend: Please follow the same steps listed below in the original directions.  In addition, please contact your travel provider (airline, train, bus,etc.) to cancel your reservation and ask about a refund. Given the circumstances, we have found that calling the airline directly can often result in a full or partial refund. Please provide proof of cancellation and note the amount you were refunded (if any). We will reimburse you up to the amount listed on your Admissions Letter, less any refunds you receive from the travel provider.  Please submit this form by April 6, 2020. Contact Rebecca Teixeira at with any questions or concerns.*


Requests for reimbursement must be received within 30 days of the completion of your trip to MIT.  If your expenses exceed the reimbursement amount stated in your letter of admission, only the stated reimbursement amount will be processed.  Reimbursements cannot be processed until after the completion of your trip.

Indicate the name as it should appear on your reimbursement check, and the address where the check should be sent.  If supplying an international address, indicate a street address that can be used for Fedex, UPS, or DHL delivery, along with a phone number associated with the delivery address.

Travel Reimbursement Request
Only the amount indicated in your admission letter will be approved
Maximum upload size: 2.1MB
Upload receipts for all expenses submitted for reimbursement. Receipts for airfare must include the date the airfare was purchased, the itinerary, the airline, and the itemized cost including any taxes and/or fees. If you are requesting reimbursement for multiple expenses, combine receipts into a single file. Include and attach any and all communications from travel agencies/airline regarding refund or lack of refund for trip cancellation. Files must be less than 3 MB.